Our full wedding comprehensive planning package includes:

Personal wedding consultations

<span>In this consultation Trou Vriendin discusses:
  • What you and your husband to be, do for a living – this contributes to making the wedding unique and truly your own.
  • What has been done so far?
  • What is still to be done?
  • Non-negotiables that you will have at you wedding. 
  • The different ideas that you have for your wedding to make the wedding a memorable event for you and your guests.
  • The wedding budget and looking at the realistic alternative options within that budget.
  • Trou Vriendin approaches to working with you for your wedding and confirming exactly what it is that you need based on the conversation.
  • Trou Vriendin may make some recommendations for different ideas throughout the conversation.</span>
Venue evaluations, recommendation and searches

  • <span>Before you choose a venue, you need an evaluation and comparison done by a professional. This is to insure you to make an informed decision and also that you get the best possible value for your money.
  • Venue evaluations and comparisons include, catering, bar, venue aesthetics and how it contributes to the overall concept, efficiency, packages in terms of value for money, costs, accommodation, and services of each venue.</span>
Supplier procurement and managing

  • <span>Supplier procurement: Three quotes of each supplier will be obtained and compared side by side by a professional to make sure that you get the best service.
  • Procurement also includes negotiating better rates and payment terms with the suppliers.
  • Procurement also includes highlighting any red flags that may be of concern before you sign the quotations.
  • Management includes Trou Vriendin to send out all briefs that suppliers need to quote on, and then cross referencing all quotations to ensure you are being charged for the correct items.
  • Management means that we will arrange all meetings with the suppliers and managing all details that are needed per supplier.</span>
Décor Styling

<span>All décor vendors (furniture, lighting, décor hire, flowers, lighting, draping, dancefloor, etc.)
  • Matching and sourcing suppliers to the brief and budget requirements
  • Trou Vriendin will design décor briefs that will be sent to décor companies to get the correct quotations back so that it is easier for you to compare the quotations.
  • Compare and evaluate all quotations
  • Arrange mockups, comparing and evaluating accordingly
  • Confirm all items
  • Confirm setup and collection logistics</span>
Cake

  • <span>Matching and sourcing suppliers to the brief and budget requirements
  • Compare and evaluate all quotations
  • Assisting with choosing cake design
  • Arrange cake tasting
  • Confirming on the day logistics</span>
Stationery

  • </span>Sourcing suppliers to the brief and budget requirements
  • Compare and evaluate all quotations
  • Assist with wording for all stationery
  • Assist with design of save the dates, invitations, seating charts, programs, menus and order of service
  • Ensuring that the invitations are sent out at the right time with the right RSVP
  • Ensuring all content is sent to stationers at the right time for print and production
  • Assisting with compilation of seating charts
  • Collecting all stationery​</span>
Photography and Videography

  • <span>Compare and evaluate all different styles and matching suppliers the best suit your needs
  • Compare and evaluate all quotations or packages
  • Arranging engagement shoot logistics and styling
  • Confirming on the day schedules and logistics
  • Confirming payment schedule and reminding you when payments are due and ensuring invoices are updates accordingly</span>
ANC contracts

  • <span>Recommendations only</span>
Budget and payment schedule

  • <span>Ensuring that you are constantly updated with the budget changes and when payments are made.
  • Keeping track of all payments made to suppliers and reminding clients of all payments that need to be made.
  • Confirming payment schedule and reminding you when payments are due and ensuring invoices are updates accordingly.
  • Negotiating payment terms with all suppliers.</span>

 

Planning and time management

  • <span>Designing a planning schedule that has all meetings, tastings, fittings, payment deadlines for all suppliers up until the wedding date.
  • This schedule is constantly updated and changes according your diary.
  • Trou Vriendin sends constant reminders and updates of the schedule to ensure all planning activities are done timeously before the wedding.</span>
Wedding styling conceptualization

<span>Once a consultation has been done this is what you can expect for your customized wedding concept design:
  • You get two concept options for your wedding.
  • You get two different inspiration boards.
  • You get a breakdown for both guest experience and aesthetics.
  • You get décor briefs that you can send to décor companies to get correct and thorough quotations back so that it is easier for you to compare the quotations.
  • With your concept designs you will get an estimate figure of what you can expect to pay so that you can weigh up whether you are being charged realistically or not.
  • With your concept designs you will also get recommendations on what would be cheaper to source yourself than get someone to do it for you.
  • Designs usually take 7-10 working days due to research and put together a perfect product for our clients.</span>
Suppliers include:

Venue

  • <span>Arranging all meetings with venue coordinator
  • Arranging menu tastings
  • Managing the floorplan to your requirements
  • Confirming the service times
  • Confirm details that the venue needs
  • Confirming staff requirements
  • Confirming bar requirements</span>
Catering

  • <span>Matching and sourcing suppliers to the brief and budget requirements
  • Compare and evaluate all quotations
  • Assisting with designing of menu
  • Arranging food tastings
  • Confirming menu
  • Confirming on the day logistics</span>
Attire

  • <span>Arrange all shopping appointments for Bridal gown, Groom suits and Bridal party attire
  • Arranging all fittings and alterations
  • Ensuring all accessories are bought
  • Arranging all collections of attire</span>
DJ and Entertainment

  • <span>Sourcing all entertainment or musicians
  • Compare and evaluate all quotations
  • Ensuring all equipment is up to date and in line with venue requirements
  • Ensuring all the key songs are chosen
  • Arranging all on the day logistics</span>
Gifts

  • <span>Sourcing suppliers to the brief and budget requirements
  • Coming up with favour options
  • Comparing and evaluating all quotes
  • Ordering all favours
  • Ensuring all favours are packaged or presented beautifully and practically to all guests
  • Collection and delivery of all favours</span>
Hair and makeup

  • <span>Compare and evaluate all different styles and matching suppliers the best suit your needs
  • Compare and evaluate all quotations or packages
  • Arranging trials
  • Ensuring touch up kits are confirmed
  • Create a getting ready schedules and on the day logistics</span>
Marriage officers

  • <span>Compare and evaluate all different styles and matching suppliers the best suit your needs
  • Compare and evaluate all quotations or packages
  • Confirming all legalities that need to take place
  • Confirming all on the day logistics</span>
Setup management

  • <span>Creating schedules for all suppliers to ensure all suppliers are arranged to arrive at the correct times to deliver their services.
  • Ensuring all suppliers receive a setup schedule and confirm their times and services/products.
  • Taking into consideration the amount of time each task will take and ensuring that there is enough staff to complete the task on time.
  • Ensuring that all suppliers deliver exactly what service/product that was contracted by the client.
  • Ensuring setup for ceremony, cocktail and reception is completed on time.
  • Trou Vriendin is present from start of setup on the day, up until the ceremony starts.</span>

 On the day management

  • <span>Includes setup management, drafting, communicating and confirming setup schedule.
  • Managing all suppliers including venue, photographer, videographer, hair and make-up, DJ and entertainment throughout the day regarding timing schedule and any changes.
  • Crisis management throughout the day.
  • Trou Vriendin leaves when the dance floor opens.</span>

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